Terms of reference: The Company – refers to Ideo Translations Limited / I – refers to the translator
Translator’s Terms of Responsibility:
- This is to confirm that I am an independent contractor and will act as such for all services rendered to me by The Company. I understand that I am NOT an employee of The Company:
- I am responsible for all the products and services I provide or the firm I represent.
- The Company will NOT withhold any taxes from my fees but The Company will report my gross fees as required by Central, State and Local law. Therefore, I am responsible for all applicable taxes on my gross fees.
- The Company may terminate the use of my service at any time without cause and without further obligation, except for the payment of due fees for services rendered by me prior to the date of termination.
- I will NOT be covered under any of The Company’s insurance policies (including/but not limited to: Disability, Workers’ Compensation, Sick Pay, Holiday Entitlement, Unemployment, etc.).
- By providing services to The Company, I am not violating any agreement between myself and another third party
- After I have accepted the work, I will not renegotiate payment terms or rate, nor will I demand from The Company any advance other than agreed before.
- I understand that Ideo Translations will process payments electronically via Paypal or Bank transfers 30 days after the end of the month when the work was delivered. If the Company’s clients pay within 15 days, the Company will endeavour to pay translators earlier, on the closest pay run before the 30 days.
- It is my responsibility to arrange a Paypal or bank account and provide Ideo Translations with correct payment details. I also understand and agree that I am responsible for paying any International transfer fees that I may incur from my bank.
- I will notify The Company immediately if my contact details (postal, home, mobile telephone, and e-mail) change.
Terms of Services:
- I agree to provide services in accordance with The Company’s specifications, to complete all assignments previously accepted by me and to have my work reviewed by The Company and/or an independent third party.
- I understand that by accepting any translation project from Ideo Translations, I will take all possible steps to ensure that the translated work is returned within the agreed submission deadline. In case you do not submit the translated work on time, The Company has full right to reduce any agreed payment according to the level of damage caused to The Company and the client relationships a result of such delay. This could be 5% per working day of delay or up to a maximum of 100% if the client decides not to pay for the work due to it not being delivered on the agreed deadline. If I am aware that I will be unable to submit the translated work on time, I will inform The Company in writing immediately.
- If it is determined that you have returned sub-standard or incomplete work, The Company has the right to withhold and/or reduce payment according to the level of inaccuracy without any prior notice. If there is evidence that the quality of the translated work is below standard The Company has the right to terminate the use of my services with immediate effect. The Company will endeavour, where possible, to provide feedback of such evidence as a courtesy.
- I understand that by not providing an update of your work to the Company in due time in response to such requests, you might be putting the service at risk, and as such, the Company has the right to seek another provider to fulfil the obligation you agreed to deliver on.
- I will submit all undertaken work – fully completed, at the time specified by The Company on the agreed completion day via email, or CRM as determined by The Company.
- I am responsible for any loss of work due to my negligence, power failure, computer virus, theft or loss of my computer or any other technical cause.
Copyright:
- In the event that any documents and/or all other types of materials prepared by me in the performance of my services for The Company, include material subject to copyright protection – such materials have been specially commissioned by The Company and they shall be deemed “work for hire”. To the extent that any such materials do not qualify as “work for hire” under applicable law, and to the extent they include elements which are subject to copyright, patent, trade secret, or other proprietary rights protection, I hereby assign to The Company all right, title, and interest in and to all such materials. To the extent that I have any rights in the same, I hereby waive all enforcement of such rights.
Non-Solicitation of Customers, Customer Prospects, and Vendors
- I agree that whilst rendering your services to the Company and for 6 months after the termination thereof, regardless of the reason for the termination of services, I will not, directly or indirectly, solicit or attempt to solicit any business from any of the Company’s Customers, Customer Prospects, or Vendors with whom you had Material Contact during the time you were rendering services to the Company.
- I understand that initiating or engaging in any discussions or communication with clients of The Company is a breach of The Company’s policy, whether that is for clarification on the content you are translating, fees, payments, deadlines, or any other type of communication. By seeking to communicate with the Company’s clients you understand that you are liable for any loss of business that might result from my attempts. If a client of The comapny initiates such a discussion, you will explain that you cannot discuss this with them and you will refer them to The Company. You understand that any poaching of clients will result in civil action, and the immediate cancellation of the use of services with The Company.
Duty of Confidentiality:
- I and agree that whilst rendering services to the Company and for a period of 1 year following the termination of such services for any reason, I shall not directly or indirectly divulge or make use of any Confidential Information outside of the services you provide to the Comapny (so long as the information remains confidential). I shall not directly or indirectly misappropriate, divulge, or make use of Trade Secrets for an indefinite period of time, so long as the information remains a Trade Secret as defined by the GTSA and/or any other applicable law. I further agree that if you are questioned about information subject to this agreement by anyone not authorised to receive such information, you will notify the Company within 24 hours. You acknowledge that applicable law may impose longer duties of nondisclosure, especially for Trade Secrets, and that such longer periods are not shortened by this Agreement.
- The Company considers confidentiality as an essential requirement in all aspects of its operations. I will not discuss the rates which you receive for services rendered with representatives from any organization other than The Company.
- I understand that I will be exposed and have access in the course of my services, to sensitive and confidential matters. I agree to maintain strict confidentiality over all documents and materials which come to my attention through the course of my association with The Company either directly or indirectly. I agree that I shall not, during or at any time following the execution of this Agreement, use or disclose in any manner any confidential information forwarded to me by The Company.
- I agree that all information forwarded to me by The Company is the property of The Company and that it is against The Company’s policy and a violation of this agreement to attempt to contact directly any client, to whom you were referred by The Company, without prior written consent from The Company’s management.
Legality
In the event of a dispute, this contract shall be governed by, enforced and construed in accordance with the laws of Scotland. Both parties agree to submit to binding arbitration in Scotland. Legal costs shall be paid as determined by the arbitrator.
- This contract will remain in effect for 1 year after I last perform a service for The Company.
The Company is not obligated to offer me particular projects or assignments, and I am not obligated to accept any projects or assignments.
This contract may only be modified in writing.
This contract will be in full effect from the date it is signed.
Consent to Agreement
By completing and submitting to The Company the Acceptance Form forwarded to me by The Company at the time of their offer, I consent that I fully understand the provisions and consequences of this agreement and that I agree and will abide by the Terms and Conditions contained in this agreement.
Company: Ideo Translations Ltd.
Contact email: [email protected]